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We process applicant data solely for the purpose and as part of the application process in compliance with the legal regulations. Applicant data is processed in performance of our (pre-)contractual obligations as part of the application process within the meaning of Article 6(1)(b) GDPR, Article 6(1)(f) GDPR where the data processing is necessary for us, e.g. as part of the legal procedure (Section 26 Federal Data Protection Act also applies within Germany).

The application process requires applicants to share applicant data with us. The necessary applicant data is marked (where we provide an online form) and is otherwise made clear from the job descriptions, and essentially includes information about the person, his or her postal address and contact details and the documents relating to the application such as cover letter, CV and education certificates. Aside from this, applicants may share additional information with us voluntarily.

By sending us their applications, applicants declare their consent to the processing of their data for the purposes of the application process in the manner and scope set out in this data protection policy.

Where particular categories of personal data under Article 9(1) GDPR are shared voluntarily as part of the application process, they are additionally processed in line with Article 9(2)(b) GDPR (e.g. health information such as a severe disability or ethnic background). Where particular categories of personal data under Article 9(1) GDPR are requested from applicants as part of the application process, they are additionally processed in line with Article 9(2)(a) GDPR (e.g. health information where this is required for the exercise of the profession).

Applicants are able to send us their applications using an online form on our webpage. The data is sent to us using state-of-the-art encryption. LABOKLIN shall take technical and organisational precautions to protect the data collected against manipulation, loss, destruction or access by unauthorised persons.

In addition, applicants may send us their applications by e-mail. Here, we ask them to note that e-mails are not generally sent in encrypted form and the applicants must take care of encryption themselves. We are therefore unable to accept responsibility for the route via which the application is transferred from the sender and its receipt on our server and therefore sooner recommend the use of an online form or of sending the application by post. This is because, instead of applying via the online form or e-mail, applicants have the further option of sending us their application by post.

The data provided by applicants may be further processed by us (in case of a successful application) for employment-related purposes. Otherwise, where the application for a position is not successful, the applicants’ data are erased. Applicants’ data are similarly erased if an application is withdrawn, which the applicants are entitled to do at any time.

Subject to a legitimate withdrawal by the applicant, the data are erased once a period of six months has elapsed so that we are able to respond to any follow-up questions in relation to the application and are able to satisfy our evidential obligations under Germany’s General Act on Equal Treatment.

Talent Pool

As part of the application process we offer applicants the option of being accepted into our “talent pool” for a period of two years on the basis of a consent under Article 6(1)(b) and Article 7 GDPR.

The application documents in the talent pool are processed solely in the context of future job advertisements and recruitment and are destroyed no later than at the end of the period. Applicants are notified that their consent to inclusion in the talent pool is voluntary, has no effect on the current application process and may be withdrawn at any time in the future or objected to under Article 21 GDPR.